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Privacy Policy

Effective Date: January 15, 2025
Version: 2.0

All Things Wetaskiwin ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services located at allthingswetaskiwin.com.

1. Information We Collect

1.1 Personal Information

When you interact with our services, we may collect:

  • Account Information: Name, email address, phone number when you create an account or contact us
  • Business Information: Business name, address, contact details when claiming or managing business listings
  • Communication Records: Messages sent through our contact forms or email correspondence

1.2 Automatically Collected Information

  • Usage Data: Pages visited, time spent on site, referring/exit pages, device information
  • Technical Data: IP address, browser type, operating system, device identifiers
  • Location Data: General geographic location based on IP address (not precise location)

1.3 Cookies and Tracking Technologies

We use different types of cookies and similar technologies:

Essential Cookies (Required):

  • Authentication and security cookies (httpOnly, secure)
  • Session management and CSRF protection
  • User preference storage

Analytics Cookies (Optional):

  • Website usage statistics and performance monitoring
  • User behavior analysis to improve our services

Functional Cookies (Optional):

  • Remember your settings and preferences
  • Enhanced user experience features

2. How We Use Your Information

We use collected information for:

  • Service Provision: Operating our website, managing accounts, providing requested services
  • Communication: Responding to inquiries, sending service-related notifications
  • Business Operations: Managing business listings, processing claims and subscriptions
  • Improvement: Analyzing usage patterns to enhance our website and services
  • Legal Compliance: Meeting legal obligations and protecting our legal rights
  • Security: Preventing fraud, unauthorized access, and maintaining system security

3. Legal Basis for Processing (GDPR)

We process personal information based on:

  • Consent: For optional cookies and marketing communications
  • Contract Performance: For account management and service provision
  • Legitimate Interest: For website security, fraud prevention, and service improvement
  • Legal Obligation: For compliance with applicable laws and regulations

4. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information. We may share information with:

Service Providers: Third-party vendors who assist with website operations, analytics, and communications (under strict data processing agreements)

Legal Requirements: When required by law, court order, or to protect our rights and safety

Business Transfers: In connection with any merger, sale, or transfer of our business assets

With Your Consent: When you explicitly authorize us to share your information

5. Third-Party Services

Our website may integrate with third-party services:

  • Analytics Services: For website performance and usage analysis
  • Email Services: For communications and notifications
  • Hosting Services: For website and database hosting

These services may collect information according to their own privacy policies.

6. Data Retention

We retain personal information for as long as necessary to:

  • Provide our services and maintain your account
  • Comply with legal obligations and resolve disputes
  • Maintain business records and analytics

Specific Retention Periods:

  • Account information: Until account deletion plus 12 months
  • Business listings: Permanent (public directory information)
  • Usage logs and analytics: 12 months
  • Communication records: 3 years

7. Data Security

We implement appropriate technical and organizational measures to protect your information:

  • Encryption: Data transmission via HTTPS/SSL and secure storage
  • Access Controls: Limited access on a need-to-know basis
  • Monitoring: Regular security assessments and incident response procedures
  • Updates: Regular software updates and security patches

While we strive to protect your information, no method of transmission over the Internet is 100% secure.

8. Your Rights

Depending on your location, you may have the following rights:

8.1 GDPR Rights (EU Residents)

  • Access: Request copies of your personal information
  • Rectification: Correct inaccurate or incomplete information
  • Erasure: Request deletion of your personal information ("right to be forgotten")
  • Portability: Receive your data in a structured, machine-readable format
  • Restriction: Limit how we process your information
  • Objection: Object to processing based on legitimate interest
  • Consent Withdrawal: Withdraw consent for processing requiring consent

8.2 CCPA Rights (California Residents)

  • Know what personal information we collect, use, and share
  • Delete personal information we have collected
  • Opt-out of the sale of personal information (we do not sell personal information)
  • Non-discrimination for exercising your privacy rights

8.3 Exercising Your Rights

To exercise these rights, contact us at allthingswetaskiwin@gmail.com with:

  • Your name and contact information
  • Description of your request
  • Verification of your identity

We will respond within 30 days (GDPR) or 45 days (CCPA).

9. Cookie Management

You can manage your cookie preferences by:

  • Using our Cookie Settings panel (accessible via this policy)
  • Adjusting your browser settings to block or delete cookies
  • Opting out of analytics cookies through our settings

Note that disabling essential cookies may affect website functionality.

10. International Data Transfers

Your information may be processed in countries outside your residence. We ensure appropriate safeguards are in place, including:

  • Standard Contractual Clauses (SCCs) for GDPR compliance
  • Adequacy decisions by the European Commission
  • Other legally recognized transfer mechanisms

11. Children's Privacy

Our services are not directed to individuals under 16 years of age. We do not knowingly collect personal information from children. If we become aware of such collection, we will delete the information promptly.

12. Changes to This Policy

We may update this Privacy Policy periodically. When we make material changes:

  • We will update the "Effective Date" at the top of this policy
  • We will provide notice through our website or email (for account holders)
  • We will maintain a change log of material updates

Continued use of our services after changes become effective constitutes acceptance of the updated policy.

13. Change Log

Version 2.0 (January 15, 2025):

  • Enhanced GDPR and CCPA compliance details
  • Added detailed cookie categorization and management options
  • Expanded data retention and security information
  • Added comprehensive user rights section
  • Improved legal basis explanations

Version 1.0 (July 10, 2025):

  • Initial privacy policy

14. Contact Us

For privacy-related questions, concerns, or rights requests:

Email: allthingswetaskiwin@gmail.com
Subject Line: Privacy Policy Inquiry
Response Time: Within 5 business days

Data Protection Officer: Available upon request for GDPR-related matters

Address: All Things Wetaskiwin, Wetaskiwin, Alberta, Canada

We are committed to resolving any privacy concerns promptly and transparently.